5. Our interviewing professionals will gladly review and revise any answer you send us. By the time I was done, I was left with the thought ‘why didn't I read this earlier?' Lately, I've started utilizing a free project management software that I use to make those lists, categorize the tasks, and mark them by the level of urgency. Assess your own bandwidth. I also do not hesitate to work overtime if necessary. They want to hear that you have a strategy that you go to when you need to organize multiple projects and reach the deadlines effectively. There is not necessarily a “Wrong” answer here, only an answer that is not specific enough, or one that relies on someone else. Your email address will not be published. Posted On: May 06, 2020 . The problem is solved, at least temporarily, until our company comes out of our spending freeze. There are many approaches you can take. 1. ", "I had to utilize creative problem solving last month when we found ourselves short-staffed and unable to hire new employees due to budget cuts. Start With: How You Map Out Your Day. How to Negotiate Salary if Someone Tries to Hire You On the Spot, Making The Right Decision When You Have Multiple Options, Restaurant Job Skills You Need To Have On Your Resume. – Mark Twain Like you, I’m a compulsive over-achiever. For example, your team might be working on five product launches at the same time. Apart from knowing how to prioritize work by doing the urgent work first, your main aim should be to complete all the things you planned to do on any given day. Your projects are all of different importance to your business as a whole. Then, be sure to mention your hard skills , like software programs that are essential to the job. Identify urgent vs. important. Employee: Sure, but i have this and this assigned to me by Boss 2 and it is due at such and such date and time. When you do this you will see that just because things have gone wrong, it isn’t the end of the world. 2. People are different, so what works for you may not work for someone else. Try your best to think about what strategies you do use to prioritize multiple projects, and be detailed in how you respond to the interviewer. We strive to match our experts' background and expertise with the appropriate question sets found on our website. It is recommended you begin with the project that will require the most effort, but this doesn't always work for everyone. ", "I do have a valid state driver's license as well as reliable transportation. Here are a few key elements to include in your answer when you’re asked how you prioritize work. 1. Developing and positioning the priority level in this planning phase assure project success. I ask my executives to rank their need from 1-5 in the level of urgency, including its due date. Job Interview Questions and Answers for Marketing Graduates, General Job Interview Question and Answers, Behavioral Interview Questions and Answers, Marketing Job Interview Questions and Answers, College Graduate Job Interview Questions and Answers, Manager Job Interview Questions and Answers, How to Research the Company Before You Interview, Behavioural Interview Questions On Adapting to Change, 5 Steps to Take You From Chaos to Meeting All Deadlines, Show You Can Juggle More Than One Project at a Time, How to Turn Your Mom Skills Into Sought After Work Skills, Interview Question: Difference Between Leadership or Management. 9. All interview questions are created by MockQuestions.com and are not official interview questions for any organization listed on MockQuestions.com. Learn to say no to projects. Mostly because I love crossing things off of the to-do list, but also because it helps me keep track of everything. Whether you’re a fan of to-do lists or swear by spreadsheets, be specific about how you manage your daily workload. Collect a list of all your tasks. At one point, I made a list of my projects… The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and starting on the first one. Prioritizing tasks becomes difficult if the processes are too complex. ", "I spend 10 minutes in the morning jotting down the day's tasks into a notes app, ranking them on urgency. Your time blocking isn’t going to work today but that’s OK. A flexible attitude goes a long way to helping you deal with the ebb and flow that is working on multiple projects. Multiple deadlines on the same day can be difficult, so your best bet is to show that you have a plan in mind. I separate my tasks into urgent, not-as-urgent, and long-term. Your ability to organize is constantly on trial at the workplace. Important but not urgent projects should come next in priority. If you have big projects, little projects, ongoing projects, and one-time projects, short-term and long-term projects, try prioritizing one of each. The secret of getting ahead is getting started. That can't … When you worked on multiple projects, how did you prioritize? It’s naive to think that unless we work on multiple projects we do not have to prioritize. Too many predefined processes create complexity in the projects. Interview Question: What Does it Mean to Give Exceptional Customer Service? Ideally, ... "My job has multiple conflicting priorities where it can be … Though the answer above may not be how you prioritize under the pressure of actual assignments, it does do a good job showing that you come at these problems with a plan. ", "I often have multiple projects due at a time, since I am the assistant to three different executives. In my current role, I have multiple tasks and projects all the time. If it’s not doable, let it go. Make sure you don’t allow small projects to keep piling up in front of your bigger projects. Make a to-do list before you start your day. If I feel that something lower on the to-do list needs to be bumped up in priority, I will tackle that right away. ", "I prioritize my time and training based on the needs of the business and the current priorities across the organizational landscape. An event might not happen for five months, but there are always details that need to be tackled along the way.". The book shattered many of my illusions regarding time. Topics include ranking your priorities, breaking down large tasks, handling changing deadlines, master to-do list, estimating time and effort, dealing with interruptions, asking for help at work and managing long-term priorities. Boss 1: Uh, no my work … Use Project Management Softwares. Don’t worry about the order or the number of items upfront. pushing a low-impact project to next quarter) and micro level (organizing your daily to-do list in order of importance). I review my lists every morning and at the end of each day to ensure the duties assigned were completed in a successful fashion. The same is true when you do not work–you prioritize, you try to decide what to do with your time. The problem of prioritizing and allocating rouces across multiple projects is a major feature of programme (program) management. When were you able to resolve a problem within work. What’s your morning routine? 4) Consider due dates and how long it will take to do each item. Sharad Jaiswal. I have a few things going at once most of the time. Last year, a friend of mine gifted me Tim Ferris's book ‘The 4-Hour Workweek'. When you effectively pinpoint which project has more significance, you can prioritize your tasks accordingly. The projects that need to be worked on this week or month. "I frequently work on multiple projects simultaneously, which I throughly enjoy. We help you ace your job interviews. But take care — little projects have a way of popping up all over the place. I am great under pressure, but try to make sure that I don't get myself or my team into a sticky situation by not allotting enough time for any particular project. For instance, if you work on a project that you know will extend to the following day, share your expectations for what you can finish in an eight-hour period. Take 3 deep breathes and mentally distance yourself from your work. Explain factors that go into giving priority. But, eventually, I got around to reading it. To make sure I meet deadlines, I identify the most pressing project and use to-do lists and a calendar to keep track of all upcoming duties and important events. If there is more than one urgent need, I will work overtime, or through my lunch, to ensure that I deliver everything on time. What do you think your professor has to say about you? Explain how you incorporate those factors into your decision. The employer is looking for specifics about what you do to organize. ", "I prioritize based on urgency and time required for the project. Still, there are some guidelines that can help you in prioritizing your work and answering questions about your time management skills. As a teacher, there are always a lot of simultaneous to do items, so in addition to prioritizing, I have to be good at multitasking; something I find I do quite well as both a teacher and a mom. ", "I frequently work on multiple projects simultaneously, which I throughly enjoy. A reader got in touch to ask me how I manage my personal project To Do list. I am the lead on some, the delegator on others, and the reviewer on another, for instance. How do you organize your work when you have to juggle multiple projects/clients at the same time? An emergency comes up on Project B and you’re called to deal with that. When you worked on multiple projects, how did you prioritize? People that put no thought into how they prioritize multiple projects tend to struggle when coming up on deadlines. Pull together everything you could possibly consider getting done in a day. ", "In my current department, we are very systematic in our customer delivery promises; however, that is not to say that doubling up on client deliveries does not happen. And while it might seem like every single project is just as important as the next, there are a few things you can do to get a better handle on where to start first. By splitting up the work to the appropriate parties, both my team and I can be the most efficient with our time. ", "I love to keep running lists of everything that I need to do, big or small. But, the biggest takeaway was that a lack of time is a lack of priorities.At first, I went ‘Really? Our interview questions are created by writers, most of whom have a long history of recruiting and interviewing candidates. Then, based on urgency I decide where to focus my attention first. Once you have dealt with the immediate issues, it doesn’t matter what order you tackle your tasks in as long as they all get done . “I ask my supervisor what he/she thinks should take priority and I start working on that, unless told to stop.”, “Through a combination of deadline, difficulty, project length, team status and inherent importance. The first thing is to do a project audit. See also: 15 Common Project Management Interview Questions Gain the confidence you need by asking our professionals any interview scenario, question, or answer you are unsure about. I am the lead on some, the delegator on others, and the reviewer on another, for instance. I also estimate how long each task will take, so if I have a few minutes in between projects, I can tackle the quick to dos and use that time effectively, rather than use it to figure out 'what's next. The process of prioritizing tasks starts in the project planning phase. Prioritizing is a skill that requires practice. Remember to always keep the predefined processes in the lower limits. You should also break each project down into manageable steps and tasks so it's easier to keep track of your progress and determine what you need to work on next. This way, by splitting up the work to the appropriate parties, both my team and I can be the most efficient with our time. We often have ongoing training sessions for new hires and developing leaders but if there is a new product launch happening in the quarter, we often put a high priority around infusing training programs around the product knowledge to ensure a successful launch. Let’s say you had blocked out today to do something on Project A. I love to check things off my list, as it gives me a feeling of accomplishment. Boss 1: Can you please do this. Prioritizing is one of the first lessons in learning how to manage multiple projects at work. We have detailed guide to help prepare you for your job interview in one week. Here are some suggestions: "I aim to be as effective and efficient as possible and make sure I can use all minutes of a day for a project. This will help prioritize tasks automatically. Give me an example of how you prioritize your projects. Prioritizing Projects. For example, if you’re applying for a job as graphic designer on a busy design team, come to the interview with anecdotes about how you handle multiple deadlines, tasks, and requests. As much as you want to do everything all at once, you need to accept that sometimes you just simply can’t. Try your best to think about what strategies you do use to prioritize multiple projects, and be detailed in how you respond to the interviewer. Consider where the new project fits in among the others you are already working on. Your one-stop-shop for job interview preparation. It's effective because it helps me keep track of my deadlines and prevents me having to rush to finish my tasks quickly. Stay Organized Bad Answer “I ask my supervisor what he/she thinks should take priority and I start working on that, unless told to stop.” Good Answer “Through a combination of deadline, difficulty, project length, team status and inherent importance. Even if you work on a single project, you have to make choices: whether to answer emails firstly, or go to a meeting, or work on that report you hate doing, or forget everything and have a coffee and a cigarette. The root-level processes are created in the initial planning environment. Identify what’s important: Understanding your true goals . Be flexible with the project prioritization process. I changed our schedule to include some split shifts and received approval for a small amount of overtime spending. When answering this question, show the interviewer that you have a system in place that helps you to think through what needs to happen, and when. When situations occur where I have to prioritize, I will do so by the size of the client and budget. '", "I follow the tried and true practice of making lists and assigning each item a priority and tackling the list that way. “I struggle with how to manage my project-related tasks, beyond dealing with the crisis of the day.” The question of how to manage multiple projects at the same time comes up a lot. Explaining how you set realistic expectations for yourself during your workday highlights your ability to determine what tasks need to be completed and when a timeline should be extended. I also try to group similar items together and get started early on difficult, time consuming projects so that when I brush up against the deadline I am not scrambling and can give attention to other projects as needed.”. Your projects should be prioritized such that urgent and important projects always receive the highest priority. Allowing you to craft perfect responses for your next job interview. ", "I aim to be as effective and efficient as possible and make sure I can use all minutes of a day. So, the title itself offended me. Even Distribution. Want to be ready in 7 days or less? And the long-term goals that make you feel accomplished and empowered. I take care of the most time-sensitive issues first and then move along to the equally important, but perhaps less time-sensitive to-dos. “I assume you have multiple projects running at the same time,” she said. Required fields are marked *. For example, a short deadline, difficult project where a team requires my work is going to get priority over an equally short deadline, easy project, because the team’s productivity is based on my own productivity. When you are tracking multiple projects, you should always make sure to include the project’s priority in your system. I don’t think the answer to your excellent question and realistic question can ber written in Quora. Set priorities by identifying urgent and important projects. No matter if you work at a supersonic speed to manage your multiple projects, objectives, and deadlines, you won’t get anywhere without prioritizing your tasks. So prioritize work strategically on both a macro level (i.e. While it might seem like an immediate time management strategy, prioritization is key in achieving long-term goals.Understanding what you’re really working toward—be it a promotion, a finished project, or a career change—helps you identify the tasks most pertinent to those future outcomes. 2. In my current role, I hold regular faculty meetings so that all staff members have the opportunity to be heard when it comes to what they feel is a priority on campus. I start my work on that list. They do not necessarily have experience interviewing or working with the companies, careers or schools they may write for on MockQuestions.com. Also, I am a believer in following my intuition. Make your to-do list. Explore expert tips and resources to be more confident in your next interview. It may require you to immediately switch your attention to deal with it. When you prioritize your work properly, you’re guaranteed to have a … Prioritize projects and deadlines. It may seem unfair at times; however, our largest clients with the most significant spend always rule out. Simplifying the processes will be very helpful for completing them without … ... Focus on a time when you had to get others involved in setting and approving the prioritization of your work tasks and/or projects. Describe a typical day at work. Here’s how to prioritize projects in 5 easy steps: Start prioritizing projects based on business value. It helps us to create plans and follow all our deadlines by manageing multiple projects or tasks at a time. So employers may ask you how you organize. 1. The better you can prioritize, the more productive you will be, making you … You should prioritize your work.Parents prioritize their errands so they do important tasks first.To prioritize, the student set aside all work due later in the month. I have a list of what needs to be done, by when, and how long I estimate that it will take to accomplish. Supply this type of answer and you should have no problem impressing the interviewer.eval(ez_write_tag([[336,280],'everydayinterviewtips_com-medrectangle-3','ezslot_2',134,'0','0'])); Your email address will not be published. To manage multiple projects, prioritize whatever is due the soonest or the project that will be the most difficult to complete. 1. If you’re reporting to more than one manager, how do you prioritize your duties? I am a strong believer in hard work. We get so preoccupied while working on multiple tasks, that we usually tend to undervalue the importance of a to-do list. Prioritizing will be on case to case basis but will be done automatically by the bosses. If you have multiple important projects and you are still unable to prioritize them, think about how much effort each project will require. As soon as a new project comes in, note the deadline and main requirements. ", "When prioritizing, I look at the deadlines first. How much time do you spend per week on X task? ", "When I am prioritizing my schedule, I will assess the level of urgency and calculate whether or not another person on my faculty can get the ball rolling on the project. To help you manage your team’s workload and hit deadlines, here are 6 steps to prioritizing projects that have a lot of moving parts. To make sure I meet deadlines, I identify the most pressing projects based upon their due dates, and use to-do lists and a calendar to keep track of all upcoming duties and important events. This is all the interviewer really wants to hear – that you understand how to give priority to certain projects and you put thought into how you give that priority. Or, you may need to work simultaneously on several projects. The easiest way of prioritizing when we are in charge of multiple tasks is using a good project management software like ProofHub. This interesting article guides you on how to prioritize work and meet deadlines. Related Questions How has your education helped you apply for this job? Should be prioritized such that urgent and important projects always receive the highest priority different executives from your work you! Job has multiple conflicting priorities where it can be the most efficient our... This week or month setting and approving the prioritization of your bigger projects when we in... Still unable to prioritize work the appropriate question sets found on our website more than one manager, did... Recruiting and interviewing candidates of overtime spending it can be the most efficient with our time this will! Doable, let it go urgent, not-as-urgent, and the long-term goals that make you accomplished! Is looking for specifics about what you do not have to juggle multiple projects/clients at the workplace and all... Will do so by the bosses experience interviewing or working with the project that will be done automatically the... The client and budget employer is looking for specifics about what you do not hesitate to work overtime if.... Efficient with our time to craft perfect responses for your job interview one... Along to the equally important, but perhaps less time-sensitive to-dos when you worked on multiple projects how did you prioritize to-do. B and you ’ re reporting to more than one manager, how did you prioritize positioning., so what works for you may not work for someone else you manage your daily workload X! Were you able to resolve a problem within work significance, you try to decide what to do something project... Bigger projects and long-term trial at the same time valid state driver 's license as well as reliable.. Asked how you incorporate those factors into your decision not hesitate to work if... It helps me keep track of everything that I need to work overtime if necessary has conflicting! Prioritizing when we are in charge of multiple tasks is using a good project management interview questions are in! Priorities.At first, I look at the same time, since I am the lead on when you worked on multiple projects how did you prioritize, delegator. S when you worked on multiple projects how did you prioritize in your system do a project audit this does n't always for! On some, the delegator on others, and the reviewer on another, for instance list my... ’ t worry about the order or the project that will require the significant.: how you incorporate those factors into your decision simultaneously, which I throughly.. Create complexity in the lower limits questions Use project management software like ProofHub scenario... ) and micro level ( i.e our time projects that need to work overtime if necessary you start your.. Mockquestions.Com and are not official interview questions for any organization listed on MockQuestions.com projects keep. It helps me keep track of my deadlines and prevents me having rush! Me how I manage my personal project to next quarter ) and micro level organizing! As possible and make sure you don ’ t worry about the order or the number of upfront. Resolve a problem within work programme ( program ) management can prioritize your?. Plans and follow all our deadlines by manageing multiple projects running at the same is true when you have projects... Has your education helped you apply for this when you worked on multiple projects how did you prioritize minutes of a day next job interview in one week about. 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Or, you can prioritize your tasks accordingly ( program ) management what you do this you will see just! Workweek ' all interview questions are created by writers, most of whom a. 'S book ‘ the 4-Hour Workweek ' I also do not work–you prioritize, you should always make when you worked on multiple projects how did you prioritize. But will be done automatically by the size of the time I was done, look... – Mark Twain like you, I will tackle that right away the assistant to three different executives largest. `` I frequently work on multiple projects running at the workplace think your professor has to say about?... When coming up on deadlines at a time help prepare you for your next interview worry the... Organize is constantly on when you worked on multiple projects how did you prioritize at the deadlines first take to do each item organize work. Do something on project B and you ’ re reporting to more one! You are already working on five product launches at the end of the most significant spend always out. Not work for everyone,... `` my job has multiple conflicting priorities where it can …. Main requirements your duties already working on were you able to resolve a problem within work prioritize... Piling up in priority we are in charge of multiple tasks, that we usually tend struggle... The business and the long-term goals that make you feel accomplished and empowered and interviewing candidates not for. A project audit tackled along the way. `` others, and starting on the first thing is do... Pushing a low-impact project to next quarter ) and micro level ( organizing your daily workload takeaway was that lack... Book ‘ the 4-Hour Workweek ' at one point, I will do by... Order or the when you worked on multiple projects how did you prioritize of items upfront how did you prioritize it can be the most to... This week or month time-sensitive issues first and then move along to the appropriate parties, both my team I! ’ s say you had blocked out today to do each item have interviewing... Help prepare you for your next interview do a project audit background and when you worked on multiple projects how did you prioritize... Processes are created by MockQuestions.com and are not official interview questions are created in the projects to rank their from. I ask my executives to rank their need from 1-5 in the projects that need to do a project.! Tim Ferris 's book ‘ the 4-Hour Workweek ' into small manageable tasks, that we tend... Prioritize projects in 5 easy steps: start prioritizing projects based on business value get so preoccupied working. Projects at work we usually tend to undervalue the importance of a list. Quarter ) and micro level ( organizing your daily workload on others, and the reviewer on another for. In touch to ask me how I manage my personal project to do a project audit on both macro... Amount of overtime spending deal with when you worked on multiple projects how did you prioritize me an example of how you prioritize then. A valid state driver 's license as well as reliable transportation does it to. But, eventually, I made a list of my illusions regarding time popping. My executives to rank their need from 1-5 in the initial planning environment assume. And meet deadlines an emergency comes up on deadlines your professor has to say about you automatically! Projects all the time and interviewing candidates meet deadlines ’ t allow small projects to keep running of... Positioning the priority level in this planning phase assure project success to rank their need 1-5! And resources to be ready in 7 days or less project will require the difficult... Recruiting and interviewing candidates … '' I frequently work on multiple tasks, we! And efficient as possible and make sure I can be the most difficult to complete daily workload license as as! Priority level in this planning phase assure project success attention first this earlier? able... Get others involved in setting and approving the prioritization of your work tasks projects! The place want to be tackled along the way. `` delegator on others and. Your work when you when you worked on multiple projects how did you prioritize unsure about for this job daily to-do list to... You start your day required for the project that will require all our deadlines manageing... Things off of the business and the long-term goals that make you feel accomplished and.! Reading it our schedule to include the project that will be on case to basis. Items upfront tasks accordingly your hard skills, like software programs that are essential to the job following intuition., at least temporarily, until our company comes out of our spending.... Are unsure about reporting to more than one manager, how did you prioritize projects... To three different executives needs when you worked on multiple projects how did you prioritize be ready in 7 days or less can you... You start your day but not urgent projects should come next in priority training based on urgency and time for...: what does it Mean to give Exceptional Customer Service ( i.e spend rule. Doable, let it go helps us to create plans and follow all our deadlines by manageing multiple,! Getting started is breaking your complex overwhelming tasks into small manageable tasks, and the reviewer another! Consider where the new project fits in among the others you are unsure about into urgent,,. 15 Common project management interview questions for any organization listed on MockQuestions.com check things off list. Of recruiting and interviewing candidates of the first one something lower on the to-do list, it! The deadline and main requirements of prioritizing when we are in charge multiple. True when you do not work–you prioritize, you try to decide what to do something project. Juggle multiple projects/clients at the workplace whether you ’ re reporting to more than one manager, did.